Privacy Policy
Privacy Policy – August, 2018
About us
The following terms constitute the privacy policy of the Association of Independent Commercial Producers, Inc. (“AICP”). In this privacy policy, the term “Services” shall mean all services we provide by means of AICP.com, any AICP mobile applications, our mobile website, email, text message, social media, and any other means. References in this privacy policy to "AICP", "we", "us" or "our" are references to the AICP and any group companies involved in providing the Services.
About this privacy policy
Depending on which of our services you use, there is a possibility that we may collect personal information about you. The purpose of this privacy policy is to explain the types of information we collect, how we use it and with whom it is shared.
This privacy policy applies to all users of our Services across the world as required by local laws. If you are accessing the Services in the European Union and the United Kingdom, then you will have additional rights which we explain in this privacy policy.
How to contact us
If you have any questions about this privacy policy, or about how we use your personal information, you may contact us by email at info@aicp.com, or by writing to us using the following address: Association of Independent Commercial Producers, Inc., 3 West 18th Street, New York, NY 10011, United States.
What is personal information?
As used in this privacy policy, the term "personal information" means any information that specifically identifies an individual (such as a name, user name, e-mail address, postal address, phone number, or account details) or information about that individual that is directly linked to information specifically identifying an individual. If you are using the Services in the European Union and United Kingdom, then personal information may also include additional data that could identify you or be indirectly be linked to you, such as some aggregated data, your location, device id and the way that you use the Services. We have explained more about the information we collect about you in the section below.
What personal information do we collect about you?
Personal information which you provide to us, or which is provided to us by third parties.
The following personal information about you is provided to us either by you, or by third parties:
Information that you have provided to us or one of our third-party suppliers, such as your name, email address, telephone number, and postal address.
Information you provide to us when you communicate with us as part of the Services, for example when you call us, text us, email us, or the like.
Information about you that you have made publicly available and which we use as part of the Services.
Information about you which we have obtained from certain third parties.
Information about your location. We use this information to provide our Services to you, to improve our Services, and to send you information about products and services you may be interested in.
You can decide not to provide certain personal information. However, if you choose not to provide it, you may not be able to use some of our Services.
We collect certain information about you automatically
When you use our Services, some information is also automatically collected, such as:
Information about other websites you have visited (for example, the address of a referring website) before using the app;
Information about how you use our app (for example, how long you spend using it, how often, and when you last used it).
Information about your location.
We may collect certain technical and device-specific information, such as your IP address, your hardware model, operating system version, unique device identifiers, and mobile network information including your phone number.
Other personal information from third parties. For example, information obtained when you use social media accounts.
We collect personal information about you using cookies.
Our cookies policy
We may also automatically collect certain information through the use of "cookies." Cookies are small data files stored on your hard drive at the request of a website. Among other things, cookies help us to improve our Services and your experience. If you wish to block, erase, or be warned of cookies, please refer to your browser manufacturer to learn about these functions. However, if you choose to remove or reject cookies, this could affect our ability to provide our Services to you.
We may also employ the use of anonymous identifiers, which are random strings of characters that are used for the same purposes as cookies on platforms, including certain mobile devices, where cookie technology is not available.
We may use web beacons or similar technology on our Services. Web beacons are small, invisible graphic images that may be used on our Services or in emails relating to our Services to collect certain information and monitor user activity on our Services, such as to count visits, understand usage effectiveness and to tell if an email has been opened and acted upon.
How do we use the personal information we collect?
We use personal information we collect for the following purposes:
To enable us to provide our Services (e.g. disseminate surveys, provide tickets to AICP events).
To request feedback and to otherwise contact you about your use of our Services.
To respond to your emails, questions, comments, requests and complaints, and to provide customer service.
To monitor and analyze how you use our Services, for example, how long you spend using our app, how you use our app, your usage and trends.
To personalize and improve our Services, and our users' experiences with our Services (such as providing content or features that match interests), and to increase our Services' functionality and user friendliness.
To provide you with marketing messages, news and information about events, offers, promotions and services we think will be of interest to you.
To send you confirmations, updates, security alerts and support and administrative messages, and otherwise facilitate your use of, and our administration and operation of, our Services.
To notify you about important changes to our Services.
To enforce, or apply this privacy policy, our Terms of Use, or our other policies or agreements.
To investigate and protect our users from fraudulent, abusive, inappropriate, or unlawful use of our Services.
For other purposes which are explained to you at the time we collect your personal information.
With whom do we share your personal information?
We share your personal information with the following third parties, which may vary from time to time and may be different according to where you are located when you access the Services:
We share the names of ticket buyers for various events, including AICP Week and the AICP Awards in Los Angeles with our sponsoring partners; we also opt members into our email distribution system, Real Magnet/Higher Logic (for more info, click here).
Third party service providers - From time to time, we may need to share your personal information with certain third parties so that they can perform services on our behalf. This may include your name and address, details about your invoice, details of your account with us, location, and information about the device you are using to access our Service (such as your device ID, operating system and browser, application and service logs, and information about how your use and interact with our app). Typically, our third-party service providers help us by carrying out data analytics, providing booking and general customer support, processing payments, supporting email or IT services (for example, backing up our data), or carrying out similar activities. We also share your personal information with a range of other third-party service providers who help us provide our Services, improve your user experience, develop our business, or help us anticipate and fix any problems with our Services.
Third parties requiring information for legal reasons - We may share your personal information with others if the law requires us to, or if we think it is necessary to comply with the law. We may also share your personal information if we need to do so to protect or defend our legal rights, or those of others.
Third party investigators, authorities or law enforcement bodies - We may share your personal information to investigate and protect our users from fraudulent, abusive, inappropriate, or unlawful use of our Services.
Potential buyers or investors - In the unlikely event that we wished to sell our business, we may need to share your personal information with a potential buyer or an investor.
Group companies - We share your personal information with members of our group of companies where required for business operational reasons.
What is our legal basis for using your personal information?
If you are accessing our Services in Europe, then we are required to ensure that we only process your personal information where we have a legal basis to do so. When we process your personal information we will only do so where at least one of the following applies:
We need to use your personal information to perform our responsibilities under our contract with you (e.g. processing payments for and providing our Services).
It is in our legitimate interests to use your personal information in certain circumstances. For example, it is in our legitimate interests to use your personal information in connection with our Services; to improve our Services; to ensure that our Services are secure; to, tell you about changes to our Services; to tell you about new services or products we are offering; for business reasons (for example to develop our business or if we are thinking of selling our business); to tell you about offers or promotions we are running; for operational purposes.
Sometimes we may ask for your consent to use certain types of personal information (e.g. by asking you to tick an online box). In these circumstances, your consent will be our legal basis for processing your personal information. If you have provided consent, you may withdraw it at any time. You may do this where we give you the opportunity to do so, or by contacting us using the contact details above. For example, we may ask for your consent to pass your personal information to third parties who may send you information about products, services or offers you may be interested in.
For how long do we keep your personal information?
In general, we will only keep your personal information for as long as it is necessary to fulfil or achieve the above mentioned purposes. Alternatively, we may continue to use your personal information in anonymised form. When you close your account with us, we will generally delete your personal information. Sometimes, however, we may keep your personal information after you have closed your account. For example:
We may retain personal information about how you have used our Services in anonymised or aggregated form after you have closed your account with us so we can analyze how you have used our Services and improve users’ experience,
We may also retain your personal information after you have closed your account so that we can send you information about products and services we think you may be interested in. You can "unsubscribe" to receiving such messages or tell us you are no longer interested.
We may retain your personal information in order to protect our legal rights, or those of third party, or to comply with the law.
We may transfer your personal data outside the European Economic Area
Whenever we transfer your personal information out of the EEA, we will comply with applicable data protection law. Some of the mechanisms we may choose to use when undertaking an international transfer are:
The transfer of your personal data is to a country that has officially been deemed to provide an adequate level of protection for personal data by the European Commission.
We may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe (called the “EU Model Clauses”).
Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. If the provider is not EU-US Privacy Shield certified, we may use the EU Model Clauses.
We are not responsible for personal information you provide to other websites
Our Services may contain links to other websites. Any personal information you provide on the linked pages is provided directly to that third party and is subject to that third party's privacy policy. We are not responsible for the content or privacy and security practices and policies of these websites or any other websites that are linked to/from our Services. We encourage you to learn about their privacy and security practices and policies before providing them with any personal information.
What choices and rights do you have regarding the use of your personal information?
You may "opt out" of receiving marketing or promotional messages from us by following the instructions in those messages. You may also opt out of such marketing by emailing us at info@aicp.com. If you opt out, we may still send you non-promotional emails, such as emails about your account or our on-going business relations. We want you to be in control of your information, so you also have the following rights:
To have access to any personal information we hold about you.
To ask us to erase the personal information we hold about you
To ask us not to use your personal information for direct-marketing purposes.
To restrict the way that we process your personal information.
To have your personal information provided to a third-party provider of services.
To have a copy of any personal information which we hold about you.
To object to our processing of your personal information.
If you need help or wish to exercise any of the above rights or have questions about them, please contact us using the details above. We will consider all such requests and provide our response as soon as we can. Please note, however, that personal information may be exempt from such requests in certain circumstances, which may include needing to keep processing your personal information for our legitimate interests or to comply with a legal obligation. Please note that we may request you provide us with information necessary to confirm your identity.
Complaints and queries
If you have any complaints, queries or questions about how we use your personal information, you may contact us using the contact details set out above. We will then get in touch with you to see how we can help. If you have a complaint about how we use your personal information, we would always prefer you to contact us first. However, you may also make a complaint to the relevant data privacy regulator if you wish to do so. Please let us know if you are unsure about how to get in touch with the data privacy regulator.
Changes to this privacy policy
We may amend this privacy policy from time to time. Please review this privacy policy periodically so that you understand how your personal information will be used.